FrontDesk AI answers every call, books every appointment, follows up with every lead, and gives you a full dashboard to see it all — so you stop losing business to voicemail.
No obligation. 30-minute call. We'll show you exactly how it works for your type of business.
Today
Sarah M.
Booked 2pm
Incoming call
AI answered
John D.
Confirmed via SMS
Missed → Follow-up
Text sent
Mike R.
New inquiry
Karen T.
New Patient Consultation
David L.
Follow-up Adjustment
Sarah M.
Initial Exam — booked via AI
Open Slot
You're busy doing the work. Your front desk is overwhelmed, on hold, or clocked out. And your phone keeps ringing.
of calls to small businesses go unanswered
That's more than half your inbound leads going straight to voicemail — or worse, a competitor.
of callers won't try again if they can't reach you
One missed call doesn't just lose a call. It loses the patient. Permanently.
average revenue lost per missed call
For a busy practice missing 5 calls a day, that's $1,000+ walking out the door. Daily.
A 90-second listen to how the AI handles a new patient inquiry — from greeting to appointment booked.
Record with NotebookLM · Replace src with your video URL
FrontDesk AI isn't just a phone bot. It's a full operations layer for your business — built to work together, not bolted together.
A natural-sounding AI answers your calls 24/7, handles the conversation intelligently, and books appointments in real time. Not a phone tree. Not a robot. An actual conversation.
Sample call — Chiropractic office
SMS Thread — Missed call follow-up
Hi, this is FrontDesk AI from Olathe Family Chiropractic — we just missed your call. Can we help you get an appointment scheduled? Reply here anytime.
2:14 PM
Yes! I was calling about back pain. Do you have anything this week?
2:22 PM
We do! Thursday at 2pm or Friday at 10am. Which works for you?
2:22 PM
Thursday works
2:23 PM
Perfect — you're booked for Thursday, June 12th at 2:00 PM. We'll send a reminder the day before. See you then! 😊
2:23 PM
Missed a call? The AI texts that person back within 60 seconds and picks up the conversation in SMS. Most businesses never do this. You'll do it automatically, every time.
Your availability, always up to date. The AI books directly into your calendar in real time — no back-and-forth, no double bookings, no manual entry. Block time off, set buffer windows, and manage recurring schedules with ease.
Every text, email, and call log in one threaded view. Stop switching between your phone, your email, and your CRM. See every interaction with every client in one clean inbox — and respond from one place.
Every inquiry tracked from first contact to active client. See exactly where every lead stands — no guessing, no spreadsheets. Drag and drop through stages and know your close rate at a glance.
A quick tour of the command center: calendar view, conversations inbox, contacts, and your opportunity pipeline.
Record with NotebookLM · Replace src with your video URL
We handle the setup. You handle the appointments that start rolling in.
We sit down — virtually or in person — and learn your business inside and out. Your services, your pricing, your hours, your common questions, your scheduling rules. Anything a good receptionist would know, we capture.
By the end of this call, we have everything we need to train your AI. Most clients are surprised how much of this knowledge is already in their heads — we just extract it.
We configure your AI, integrate it with your calendar, set up your command center dashboard, and run test calls. You listen in and approve before we go live. Nothing launches until you're satisfied.
During this phase we also port or forward your existing business number, set up your SMS follow-up sequences, and configure your opportunity pipeline stages to match how your business actually works.
Your AI receptionist goes live. Calls get answered. Appointments get booked. You check the dashboard when you want to. We monitor the system and refine the AI based on real calls in the first two weeks.
After launch we stay hands-on for 30 days — listening to call recordings, improving AI responses, and making sure everything runs exactly as you expected. Then we're available monthly for tune-ups as your business evolves.
If you serve customers who call to book, FrontDesk AI was made for you.
Don't see your industry? Call us — if you take appointments, we can likely help.
Most AI tools for small businesses are built by venture-backed startups in San Francisco who've never met a chiropractor, a plumber, or a salon owner. They build for everyone, which means they work well for no one.
FrontDesk AI is different. It's built and operated by someone in Olathe, Kansas who works with local businesses every day. When you call, you get me — not a support ticket queue in another timezone.
I understand that your clients expect a personal touch. That the KC market has its own rhythms. That local credibility matters when you're trusting someone with how your phone gets answered. I'm your neighbor, not your vendor.
Will Coatney
Olathe, KS · Founder
"I built FrontDesk AI because I watched too many great local businesses lose customers to voicemail. You're working hard inside — I wanted to make sure the phone is working just as hard outside."
Locally owned
Olathe, KS
Direct support
Real person, fast response
Custom setup
No cookie-cutter config
Month-to-month
No long-term contracts
You have options. Here's what each one actually costs you.
| Feature | FrontDesk AI | Human Receptionist | Generic SaaS (GHL) | Nothing |
|---|---|---|---|---|
| Available 24/7 | ✅ | ❌ | ⚠️ Partial | ❌ |
| Answers in <2 rings | ✅ | ❌ Hold times | ❌ | ❌ |
| Books appointments | ✅ | ✅ | ⚠️ Complex setup | ❌ |
| Automatic SMS follow-up | ✅ | ❌ | ✅ | ❌ |
| Unified conversations dashboard | ✅ | ❌ | ⚠️ DIY | ❌ |
| Opportunity pipeline | ✅ | ❌ | ⚠️ DIY | ❌ |
| Local KC support | ✅ | Varies | ❌ | N/A |
| Setup time | ~1 week | 2–4 weeks | Months of DIY | N/A |
| Monthly cost | $500–1,500 | $2,500–4,000 | $297+ (self-managed) | $0 + lost leads |
Walk through the onboarding process from discovery call to go-live — so you know exactly what to expect.
Record with NotebookLM · Replace src with your video URL
No per-user fees. No per-minute charges. No surprise invoices. One monthly rate for everything.
Perfect for solo practitioners and small service businesses.
For busy practices that need higher volume and full pipeline management.
All plans include a one-time setup fee of $497. Month-to-month after launch. Cancel anytime.
Book a 30-minute demo. We'll show you exactly how FrontDesk AI works for your type of business — no slides, no sales pitch. Just a live demo.
Serving Overland Park · Olathe · Shawnee · Lenexa · Lee's Summit · and all KC metro